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Badge Application Process
We want to issue your badge. It’s our reason for being. When we issue a badge, we’re happy, you’re happy, your employer is happy. But here’s the tough part – we’re bound by federal regulations to verify that you are who you say you are, and that you are eligible to work in the U.S. So, if you don’t bring the right document(s), we can’t issue a badge. Please help us avoid that by reading the information below and the frequently asked questions will assist any additional questions.
The Badge Identification Requirements infographic explains which documents you will need to have when you visit Access DFW.
Only SIDA Airport ID Badge holders with Escort privileges may provide escort into the SIDA and Sterile Area. This authority is determined by the Authorized Signatory based on an employee’s job duties and responsibilities. The number of badge holders with Escort privileges must be tightly controlled the Authorized Signatory. Staff who are performing escort duties must be reminded that:
I was born outside of the U.S. What document can I bring?
Acceptable documentation is determined by your citizenship status, identity, and eligibility to work within the U.S. The list of acceptable documentation found here can assist you, but if you have additional questions, please contact us for assistance.
I am waiting for an extension on my Employment Authorization Document (EAD). What document do I bring?
Please bring your I-797C document. It needs to be dated prior to the expiration of your EAD and must include the length of the extension. You must also bring the expired EAD card.
My original documents are not in good condition. Will you accept them?
If they are too worn out and we cannot read the information clearly, we will not be able to use them. We reserve the right to refuse any documents.
May I bring in laminated documents?
It may seem like a good idea to protect them, but some documents cannot be accepted if they are laminated. If a laminated document says, “Do not laminate,” we cannot use it.
Will you accept my identity document (in List A or B) that is invalid or expired?
We cannot accept it.
Will you accept my original physical documents?
We cannot use a picture on your phone or a photocopy of your document. (“Certified copies” of documents like birth certificates issued by a state or local authority are different and not considered a “photocopy.”)
An applicant’s or badge holder’s access privileges may be denied, suspended, or revoked for a violation of Federal, State or Local laws, or the Airport Security Program.
Access privileges may also be denied or suspended while the applicant or badge holder is a party of interest or a suspect in an active criminal investigation, or when the Criminal History Records Check results disclose that the applicant or badge holder has been indicted, charged, convicted, or received deferred adjudication for a Felony or Class A Misdemeanor.
Applicants and badge holders are required to report any subsequent arrests, indictments, charges, or convictions to the Access DFW at email@example.com immediately and to surrender their security identification badge to Access DFW.
You may appeal the decision to deny your badge application based upon disqualification. If you wish to file an appeal, click here for instructions.
You may complete or challenge the accuracy of the information contained in your FBI identification record. Procedures for obtaining a change, correction, or updating of an FBI identification record are set forth in 28 CFR 16.34; 28 CFR 50.12(b).
If, after reviewing your identification record, you believe that it is incorrect or incomplete in any respect and wish to change, correct or update the alleged deficiency, you should make application directly to the agency which contributed the questioned information. You may also direct your challenge as to the accuracy or completeness of any entry on your record to the FBI, Criminal Justice Information Services (CJIS) Division, ATTN: SCU, Mod. D–2, 1000 Custer Hollow Road, Clarksburg, WV 26306. The FBI will then forward the challenge to the agency which submitted the data requesting that agency to verify or correct the challenged entry. Upon the receipt of an official communication directly from the agency which contributed the original information, the FBI CJIS Division will make any changes necessary in accordance with the information supplied by that agency; 28 CFR 16.34.
All Airport ID Badges belong to DFW and must be surrendered or returned upon request or upon termination. Unless a demand for immediate surrender has been made, an Airport ID Badge must be returned to Access DFW as soon as possible, but not later than 5 days from the date the Airport ID Badge is deactivated. Unreturned badges will be charged an Unreturned Badge Fee of $120*.
If an applicant applies for an Airport ID Badge for another employer and the Airport ID Badge from a previous employer has not been returned to Access DFW, a new Airport ID Badge will not be issued until the previous badge is returned or the Unreturned Badge Fee is paid.
You must return/surrender your Airport ID Badge to Access DFW or DPS (police) if:
If you surrender or return your Airport ID Badge, you should request a receipt.
* These fees are subject to change.
A company’s Authorized Signatory (AS) is responsible for immediately suspending a badge when an employee is terminated, no longer needs access privileges, or a badge is lost or stolen.
Effective August 3, 2020, all badge types will require Active Shooter and Insider Threat training prior to issuance which can be completed remotely.
Prior to training, Access DFW will remind you of the rules stated in this handbook for training and testing. Using any of the prohibited items listed below during testing is considered cheating. You will be asked to immediately stop testing and report back to your company. You will not be eligible to receive a SIDA or Sterile badge for one year. After one year, you may reapply for a SIDA or Sterile badge and retake the SIDA training. Please review the SIDA Cheating Policy for additional information.
During testing, the following items are prohibited:
|If you are an existing badge holder and need to retake SIDA training due to a security violation, the above rules apply, except further attempts will not be allowed after the second day.|
With Safety and Security serving as the foundation of DFW Airport’s strategic plan, executive leadership is committed to providing resources to ensure the airport is among the safest and most secure airports in the world. Effective August 3, 2020, both Active Shooter and Insider Threat Training are required prior the issuance of any DFW Airport access badge. These trainings are also required prior to renewing any DFW Airport access badge.
At the end of these courses, participants will be able to successfully pass the final assessment with a score of 100%. Both courses are offered remotely and are not required to be completed in the Access DFW training room. We highly encourage these trainings be completed remotely as space and training appointments are limited.
The goal of this course is to educate prospective SIDA badge holders and Authorized Signatories about airport security procedures.
|At the end of this course, participants will be able to successfully pass the final assessment with a score of 100%. This course is computer-based training that must be taken in the Access DFW training room.|
The goal of this course is to educate all employees and contractors with access to the Non-Movement Area of the airport, specifically the Central Terminal Area (CTA).
The goal of this course is to educate those who will become the Authorized Signatory for their company.
At the end of this course, participants will be able to successfully pass the final assessment with a score of 100%. This course is computer-based training that can be taken remotely or in the Access DFW training room.
Companies with new business at the Airport who are requesting badging privileges should contact the Authorized Signatory of the existing DFW Board department or existing company who is sponsoring or “introducing” the new company to the Airport. The AS must complete the Sponsorship Form and submit it to Access DFW along with a contract, purchase order, or sponsorship request letter.
For any vendors/contractors whose Sponsorship Forms you fill out, you are responsible for:
Company Badge Recovery Plan
Every new company must provide a Company Badge Recovery Plan as part of the onboarding process. The TSA requires that the Airport’s unaccountable badges stay below a regulated threshold, and as the AS it is your responsibility that all badges are returned to Access DFW within 5 days of termination. This form is provided to help you to create and outline the steps that you will take as a company for the return of badges. A few suggestions for best practice can be found here
Employee Badge Recovery Plan
Every new company should provide an Employee Badge Recovery Plan as part of the onboarding process. The TSA requires that the Airport’s unaccountable badges stay below a regulated threshold, and as the AS it is your responsibility that all badges are returned to Access DFW within 5 days of termination. This form helps you to create and outline the steps that you will take with individual badge holders for the return of their badges.
It is your responsibility to off-board a company you sponsored when they are no longer doing work at DFW Airport. “Company Off-boarding” is the process of ending the contract, inactivating the company in SAFE, notifying DFW Airport, and regaining DFW Airport property. For any company that is no longer conducting business at DFW Airport, you must do the following:
Failure to off-board companies as described above could exclude your company from participating in future business with DFW Airport.
As an Authorized Signatory for your company, you will receive notification if one of your employees is issued an Airport Violation. The types of violations are Security, Driving, and Authorized Signatory (see details below).
As your role includes monitoring and responding to such violations, this is being brought to your attention so that you may advise your employee to file an appeal or surrender their badge within the time period outlined. The employee will receive a separate communication with violation details and penalties.
The Airport takes violations of safety and security regulations very seriously. Your cooperation in providing a prompt and comprehensive response is appreciated.
The process for a Security Violation (non-driving) is as follows:
For additional information on a Security Violation, please visit Chapter 9 Security Violation
The Process for a Driving Violation is as follows:
For additional information on Driving Violations, please visit the DFW Driving Handbook
|You must complete Authorized Signatory training within one week of notification of a violation. Failure to complete the training within the time period will result in the removal of Authorized Signatory privileges. To access the training, please follow these steps:|
For additional information on Authorized Signatory Violations, please refer to your Authorized Signatory Guidebook. Authorized Signatories can find the most current version by clicking the “Help” link in the SAFE Authorized Signatory portal (near the “Logout” link).
AOA Permits are decals that allow a vehicle or equipment onto the Air Operations Area. These permits are only issued to active companies who have authorization to drive on the AOA.
Permit fees will be charged at the time the permits are issued. If your company has a credit card on file with Access DFW, your card will be charged, and permits will be issued so they are ready for pick-up. If there is no card on file, you will need to bring a credit card for payment with you to Access DFW. The card will then be charged and permits issued while you wait. Please note that refunds are not issued for permits.
If you would like to place your company credit card on file with Access DFW, please send an email to AccessPayment@dfwairport.com.
How long does it take to issue permits?
When requesting a permit, please ensure that all fields in SAFE are completed. Missing information may delay issuance of your permits. If information is missing, Access DFW staff will email you requesting the missing information. If there is no response to the email within five business days, the request will be cancelled.
Please allow two to three business days for permit processing and issuance. Access DFW will contact you by email when the permits are ready to be picked up.
The Authorized Signatory for your company must upload a copy of your company’s Acord Certificate of Liability Insurance to SAFE. This will serve as proof that your company’s insurance policy meets the Airport Board’s insurance requirements for AOA access.
Commercial General Liability (CGL)
Limit Any One Occurrence............................................................... $ 1,000,000
CGL must be written on an "Occurrence Form."
Business Automobile Liability
Combined Single Limit for Each Accident......................................... $500,000
Coverage must apply to all vehicles (owned, non-owned, or hired) operating on our site/location, or transporting our people or property off our site.
Excess / Umbrella Liability
Air Operations Area (within AOA)......................................................$10,000,000
Coverage must apply in excess of all required primary Liability insurance and must be at least as broad as the underlying Liability insurance.
This coverage limit may be satisfied by adding the amounts of CGL and Excess/Umbrella Liability to arrive at a total of $10,000,000. The same is applicable for Business Auto Liability and Excess/Umbrella Liability to arrive at a total of $10,000,000.
Please refer to the Airport Board’s Schedule of Charges, as it may be amended from time to time, for the list of fees associated with the various services provided by the Airport. The fee associated with badging, fingerprinting, and AOA Vehicle Access Permits are listed in the Public Safety Medical Services & Charges section. Fees for keys are listed in the Payments and Credit Arrangements section. You may review and/or print the current Schedule of Charges by visiting the Financials page.
Access DFW accepts corporate credit cards, personal credit cards, or prepaid debit cards as payment of fees. Fees must be paid to Access DFW at the time services are performed. If you wish to pay fess with a corporate credit card, please contact Access DFW at firstname.lastname@example.org.
1Government employees, to include DFW Board, will be responsible for these fees if incurred.
2Badge replacement shall not be permitted after the 3rd occurrence when a badge is suspended or revoked as a result of badge holder violating security policies, procedures, regulations, laws, or rules or if lost or stolen. The expiration date for replacement badges shall not be extended beyond the expiration date of the badge that is being reissued.
3Employers will be billed these fees if they fail to return the badge within five business days from the date the employer notified the Access DFW Office to suspend an employee’s access privileges or within five business days from the date the employer or authorized signatory inactivated the badge.
4Badges returned within 30 days from the badge inactivation date will receive a 50% refund of the lost or not returned badge fee; if the badge is returned any time after the 30 days but prior to its expiration date a 25% refund will be issued.
|If you would like a step by step guide to our online schedule please check out our guide, How to Schedule an Appointment |
To ensure success it is a best practice to read through and study the DFW SIDA Training Pocket Guide and Aircraft Non-Movement Area Familiarization Pocket Guide before arriving for training at Access DFW. Each applicant is provided with the pocket guides at the time of the fingerprinting. If an applicant does not pass training, it is expected that the employer conduct training with them before they return to Access DFW to try again.
This guidebook introduces the information contained within the DFW SIDA Training course. Access DFW Trusted Agents will provide it to prospective SIDA badge holders and Authorized Signatories at the time of fingerprinting.
This guidebook introduces the information contained within the DFW NMADT Training course. Access DFW Trusted Agents will provide it to prospective SIDA badge holders at the time of fingerprinting.
|AS Guidebook |
The AS Guidebook is a resource to help Authorized Signatories understand and fulfill their responsibilities, which are defined by Federal Airport rules and regulations. The AS SAFE Guidebook is a manual to operate within Access DFW’s badging software, SAFE, and is included at the end of the Authorized Signatory Guidebook above. For a copy of the AS Guidebook please email your request to email@example.com.
Customs and Border Protection Air Security Area
Employers who have employees working in the CBP Air Security Area must maintain bonds in accordance with CBP bond requirements and must email required quarterly reports to CBP.
For questions regarding CBP Air Security Area access, bond requirements or quarterly reports, send an email to firstname.lastname@example.org or call CBP at 972 456 2290.
Access Change Request Form
All access is automatically assigned in SAFE. Individuals needing access through additional doors or vehicle gates should contact their company’s Authorized Signatory. The AS must complete the Access Change Request Form below and submit the request to the email@example.com mailbox.
West Cargo AOA Access
Applicants needing West Cargo Access added to their SIDA badges must complete the driver certification. Any questions regarding this training or any other driver training contact Technical Training at firstname.lastname@example.org or review Operation’s Technical Training website.
If West Cargo AOA Access is required, the Authorized Signatory must follow the instructions listed under the Access Change Request Form resource.
High-Security Keys, Intellikeys, and Genies
Authorized Signatories can request High Security keys, Genies, and Intellikeys for employees who require them. It is important to remember these things:
Key holders, or the Authorized Signatory, must immediately notify Access DFW when a Genie, high security key, or Intellikey is lost, stolen, is not returned when a key holder terminates employment, or when a key holder transfers to a position that no longer requires the key. Genies, High Security keys, and Intellikeys must be returned to Access DFW immediately when they are no longer required or recovered.
Sample Applicant Attestation
Authorized Signatories must attest that an applicant acknowledges their responsibilities as badge holders. Please view our sample attestation here. 49 Code of Federal Regulations The Code of Federal Regulations is the general and permanent federal regulations from which DFW Airport is regulated.
49 Code of Federal Regulations
The Code of Federal Regulations is the general and permanent federal regulations from which DFW Airport is regulated.