The DFW International Airport (DFW Airport) Procurement and Materials Management (PMM) Department invites the supplier community to learn more about how to do business with the DFW Airport and what business opportunities are currently available. We offer many collaborative features to our suppliers through the DFW Airport Oracle iSupplier Portal Application (iSupplier).
Goals of DFW's PMM Department
Purchase quality goods and services;
Obtain the best possible prices for goods and services;
Delivery of goods and services when and where needed;
Assure a continuing supply of needed goods and services;
Give suppliers a fair opportunity to compete for the DFW Airport’s business.
Our Process
Suppliers are encouraged to participate in the DFW Airport procurement process by responding to the following methods of solicitation:
Request for Quote (Informal)
Request for Competitive Sealed Bid
Request for Competitive Sealed Proposal
Also, contract opportunities directly with DFW Airport as well as with firms who are awarded contracts with DFW Airport opportunities exist for the Architectural, Engineering & Construction business community through DFW’s Design, Code, and Construction Department.
The DFW Airport follows State of Texas procurement laws as they pertain to municipalities (primarily Local Government Code 252). Unless exempted under law, requirements for any goods or general services with an estimated cost in excess of $50,000 will be published in newspapers in both the cities of Dallas and Fort Worth, Texas. These advertisements will be published once a week for two consecutive weeks, typically on Sundays, in the "classified legal notice" sections of said newspapers. In addition, a list of procurement opportunities will be posted on DFW Airport’s website; to view click on Solicitation Schedules.
The Board strongly encourages MWBE (minority/women-owned business enterprise) firms to participate in solicitations and encourages joint venture bids that include MWBE firms.
Important Note: A Supplier’s participation in iSupplier does not guarantee that they will be notified of all business opportunities for which they are qualified nor is a guarantee that the Supplier will be awarded a purchase order or contract. Suppliers should check the DFW Airport website and/or obtain solicitation information from the local newspapers.
Suppliers interested in doing business with Dallas/Fort Worth International Airport (DFW Airport) are encouraged to register in the DFW Airport Supplier Self-Service System (System). Suppliers are responsible for maintaining current information to ensure e-mails and bid notifications are properly received from DFW Airport.
Once Registered Suppliers begin to receive orders, they will be able to access information on purchase orders issued to their company and check on payment status.
New Supplier Registration
There are only two steps to the registration process. You may log in to your account at any time to make changes or to complete the registration process.
You must complete both steps and provide all mandatory information in order to receive notifications of bid opportunities from DFW Airport.
To two-step new supplier registration process is summarized below:
Step 1: Click the Supplier Registration link and enter basic company data.
Step 2: After your company has been accepted as a new supplier, you will receive an e-mail with your temporary password and requesting you log in the System and complete the second part of your system registration process.
In Part Two, you will provide your business classifications and product/service codes, using North American Industry Classification System codes* and attach your company’s W-9 form.
* Failure to select appropriate code(s) could result in improper bid notification or no notification.
If you have forgotten your password, please send an e-mail to pmmsys@dfwairport.com. We will send you an e-mail with your new password.
It is the DFW Airport Board’s desire that all eligible bidders be notified of appropriate bid opportunities. Bid notifications do not constitute legal notification as defined in Texas Local Government Code 252.041, Notice Requirement, but rather is intended as a courtesy to alert prospective bidders of opportunities and to encourage participation. It is the Supplier’s responsibility to maintain information regarding their company and company contact information and to retrieve all information relating to bid opportunities, including but not limited to notices, bid documents, questions and responses to questions, addenda, and special notices. The DFW Airport Board is not responsible for out-of-date or inaccurate supplier information, which could result in non-notification of bid opportunities. The DFW Airport Board shall not be held liable for any bid opportunity for which notices are not transmitted to any or all eligible registered supplier(s).
How does the DFW Airport Board purchase goods and services? The purchasing of goods and services for the DFW Airport is centralized through the Procurement and Materials Management Department.
How does the DFW Airport Board procure construction projects? The purchasing of construction related projects for the DFW Airport is centralized through the Airport Development and Engineering Department.
Does the DFW Airport Board buy what I sell? The DFW Airport Procurement Department buys goods and services necessary to support the maintenance and operation of the Airport.
What Airport departments buy what I sell? All DFW Airport departments send purchase requisitions to the Procurement and Materials Management Department to procure goods and services. These departments include:
Audit Services
Legal Services
Finance and Information Technology Division
Finance
Information Technology Services
Treasury Management
Aviation Real Estate
Administration and Diversity Division
Business Diversity and Development
Human Resources
Procurement and Materials Management
Risk Management
Corporate Communications
Operations Division
Department of Public Safety
Environmental Affairs
Operations
Revenue Management Division
Customer Experience
Marketing Services
Parking
Concessions
Global Strategy & Development
Air Service Development
Government Relations
Infrastructure & Development
Commercial Development
Design, Code & Construction
Planning
Energy, Transportation & Asset Management
How do I make myself known to those departments? The Procurement and Materials Management Department is the first point of contact at DFW Airport at 972 973 5600.
How do I get started? Register on the DFW Airport iSupplier Portal Application (iSupplier). Quick and easy registration is needed in order to begin.
How do I find out about upcoming solicitations? Read the Public Notice section of Dallas and Fort Worth newspapers or you may view current solicitation information under Solicitation Schedules. Please review the Supplier Orientation Brochure for a quick review of the Procurement processes as well as help links.
How do I get a copy of a solicitation package? The easiest method is to download the solicitation from the DFW Airport website, found under Business Opportunities from the main page.
Solicitation packages may also be emailed upon request or may be picked up in person from the Airport Board Procurement Offices.
How do I submit a bid or proposal? Bids and proposals are typically received at the Procurement Building. However, Bidders/Proposers should review all solicitations for specific requirements. Late bids/proposals will not be accepted. It is important that you respond according to the instructions in the solicitation package, or we may not be able to consider your bid.
What if I have questions on a solicitation package? It is the Bidder’s/Proposer’s responsibility to obtain clarification of any information contained in the Solicitation. Bidders/Proposers must submit all questions or requests for clarification in writing and ONLY to the contact person identified on the cover page of the Solicitation. The Solicitation number must be referenced in all correspondence pertaining to the solicitation.
How will I know if the solicitation changes? The DFW Airport may, at its sole discretion, elect to issue changes or clarifications to Solicitations. The Airport will issue changes or clarifications in the form of written addenda. Written addenda shall be the ONLY form of amendment to Solicitations. Other written information or verbal communication, including but not limited to discussion in a pre-bid conference, shall not constitute a change to the Solicitations' requirements.
The Board will make every attempt to post addenda, if issued, on this web site prior to the date and time of the Public Bid Opening or Proposal Due Date. It is the responsibility of the Bidder/Proposer to ensure receipt of any addenda issued. Failure to receive any addendum or interpretation shall not relieve the Bidder/Proposer from any obligations under its Bid/Proposal as submitted. The Bidder/Proposer must sign all addenda and return them with their bid. All addenda shall become part of the Contract documents
I am a disadvantaged/minority/woman owned business enterprise (D/M/WBE); how can I compete for the DFW Airport’s business? The DFW Airport is committed to providing an equal opportunity for all firms to compete for Airport business, and our Business Diversity and Development Department is devoted to assisting D/W/WBEs.
The DFW International Airport (DFW Airport) Procurement and Materials Management (PMM) Department invites the supplier community to learn more about how to do business with the DFW Airport and what business opportunities are currently available. We offer many collaborative features to our suppliers through the DFW Airport Oracle iSupplier Portal Application (iSupplier).
Goals of DFW's PMM Department
Purchase quality goods and services;
Obtain the best possible prices for goods and services;
Delivery of goods and services when and where needed;
Assure a continuing supply of needed goods and services;
Give suppliers a fair opportunity to compete for the DFW Airport’s business.
Our Process
Suppliers are encouraged to participate in the DFW Airport procurement process by responding to the following methods of solicitation:
Request for Quote (Informal)
Request for Competitive Sealed Bid
Request for Competitive Sealed Proposal
Also, contract opportunities directly with DFW Airport as well as with firms who are awarded contracts with DFW Airport opportunities exist for the Architectural, Engineering & Construction business community through DFW’s Design, Code, and Construction Department.
The DFW Airport follows State of Texas procurement laws as they pertain to municipalities (primarily Local Government Code 252). Unless exempted under law, requirements for any goods or general services with an estimated cost in excess of $50,000 will be published in newspapers in both the cities of Dallas and Fort Worth, Texas. These advertisements will be published once a week for two consecutive weeks, typically on Sundays, in the "classified legal notice" sections of said newspapers. In addition, a list of procurement opportunities will be posted on DFW Airport’s website; to view click on Solicitation Schedules.
The Board strongly encourages MWBE (minority/women-owned business enterprise) firms to participate in solicitations and encourages joint venture bids that include MWBE firms.
Important Note: A Supplier’s participation in iSupplier does not guarantee that they will be notified of all business opportunities for which they are qualified nor is a guarantee that the Supplier will be awarded a purchase order or contract. Suppliers should check the DFW Airport website and/or obtain solicitation information from the local newspapers.
Suppliers interested in doing business with Dallas/Fort Worth International Airport (DFW Airport) are encouraged to register in the DFW Airport Supplier Self-Service System (System). Suppliers are responsible for maintaining current information to ensure e-mails and bid notifications are properly received from DFW Airport.
Once Registered Suppliers begin to receive orders, they will be able to access information on purchase orders issued to their company and check on payment status.
New Supplier Registration
There are only two steps to the registration process. You may log in to your account at any time to make changes or to complete the registration process.
You must complete both steps and provide all mandatory information in order to receive notifications of bid opportunities from DFW Airport.
To two-step new supplier registration process is summarized below:
Step 1: Click the Supplier Registration link and enter basic company data.
Step 2: After your company has been accepted as a new supplier, you will receive an e-mail with your temporary password and requesting you log in the System and complete the second part of your system registration process.
In Part Two, you will provide your business classifications and product/service codes, using North American Industry Classification System codes* and attach your company’s W-9 form.
* Failure to select appropriate code(s) could result in improper bid notification or no notification.
If you have forgotten your password, please send an e-mail to pmmsys@dfwairport.com. We will send you an e-mail with your new password.
It is the DFW Airport Board’s desire that all eligible bidders be notified of appropriate bid opportunities. Bid notifications do not constitute legal notification as defined in Texas Local Government Code 252.041, Notice Requirement, but rather is intended as a courtesy to alert prospective bidders of opportunities and to encourage participation. It is the Supplier’s responsibility to maintain information regarding their company and company contact information and to retrieve all information relating to bid opportunities, including but not limited to notices, bid documents, questions and responses to questions, addenda, and special notices. The DFW Airport Board is not responsible for out-of-date or inaccurate supplier information, which could result in non-notification of bid opportunities. The DFW Airport Board shall not be held liable for any bid opportunity for which notices are not transmitted to any or all eligible registered supplier(s).
How does the DFW Airport Board purchase goods and services? The purchasing of goods and services for the DFW Airport is centralized through the Procurement and Materials Management Department.
How does the DFW Airport Board procure construction projects? The purchasing of construction related projects for the DFW Airport is centralized through the Airport Development and Engineering Department.
Does the DFW Airport Board buy what I sell? The DFW Airport Procurement Department buys goods and services necessary to support the maintenance and operation of the Airport.
What Airport departments buy what I sell? All DFW Airport departments send purchase requisitions to the Procurement and Materials Management Department to procure goods and services. These departments include:
Audit Services
Legal Services
Finance and Information Technology Division
Finance
Information Technology Services
Treasury Management
Aviation Real Estate
Administration and Diversity Division
Business Diversity and Development
Human Resources
Procurement and Materials Management
Risk Management
Corporate Communications
Operations Division
Department of Public Safety
Environmental Affairs
Operations
Revenue Management Division
Customer Experience
Marketing Services
Parking
Concessions
Global Strategy & Development
Air Service Development
Government Relations
Infrastructure & Development
Commercial Development
Design, Code & Construction
Planning
Energy, Transportation & Asset Management
How do I make myself known to those departments? The Procurement and Materials Management Department is the first point of contact at DFW Airport at 972 973 5600.
How do I get started? Register on the DFW Airport iSupplier Portal Application (iSupplier). Quick and easy registration is needed in order to begin.
How do I find out about upcoming solicitations? Read the Public Notice section of Dallas and Fort Worth newspapers or you may view current solicitation information under Solicitation Schedules. Please review the Supplier Orientation Brochure for a quick review of the Procurement processes as well as help links.
How do I get a copy of a solicitation package? The easiest method is to download the solicitation from the DFW Airport website, found under Business Opportunities from the main page.
Solicitation packages may also be emailed upon request or may be picked up in person from the Airport Board Procurement Offices.
How do I submit a bid or proposal? Bids and proposals are typically received at the Procurement Building. However, Bidders/Proposers should review all solicitations for specific requirements. Late bids/proposals will not be accepted. It is important that you respond according to the instructions in the solicitation package, or we may not be able to consider your bid.
What if I have questions on a solicitation package? It is the Bidder’s/Proposer’s responsibility to obtain clarification of any information contained in the Solicitation. Bidders/Proposers must submit all questions or requests for clarification in writing and ONLY to the contact person identified on the cover page of the Solicitation. The Solicitation number must be referenced in all correspondence pertaining to the solicitation.
How will I know if the solicitation changes? The DFW Airport may, at its sole discretion, elect to issue changes or clarifications to Solicitations. The Airport will issue changes or clarifications in the form of written addenda. Written addenda shall be the ONLY form of amendment to Solicitations. Other written information or verbal communication, including but not limited to discussion in a pre-bid conference, shall not constitute a change to the Solicitations' requirements.
The Board will make every attempt to post addenda, if issued, on this web site prior to the date and time of the Public Bid Opening or Proposal Due Date. It is the responsibility of the Bidder/Proposer to ensure receipt of any addenda issued. Failure to receive any addendum or interpretation shall not relieve the Bidder/Proposer from any obligations under its Bid/Proposal as submitted. The Bidder/Proposer must sign all addenda and return them with their bid. All addenda shall become part of the Contract documents
I am a disadvantaged/minority/woman owned business enterprise (D/M/WBE); how can I compete for the DFW Airport’s business? The DFW Airport is committed to providing an equal opportunity for all firms to compete for Airport business, and our Business Diversity and Development Department is devoted to assisting D/W/WBEs.
